CHAPTER 8: DIGITAL DOCUMENTATION

CHAPTER 8: DIGITAL DOCUMENTATION

1. What is a word processor?

Word processor is a program that allows the user to edit, store and rearrange the text.

2. What are the two types of word processors?

The two types of word processors are Desktop based and Internet/Cloud based.

 3. Give examples of Desktop Based Word Processor software.

Examples of Desktop based Word Processor software are Microsoft Word and OpenOffice /Libreoffice Writer.

4. Give examples of Internet/Cloud Based Word Processor software.

Examples of Internet/Cloud based Word Processor software are Google Docs.

5. What are the main features of a Word Processing software?

The main features of  Word Processing software are

  • We can create professional documents fast using custom templates
  • We can check spelling and grammatical mistakes in the document
  • We can easily change font, style and size of text
  • We can take printouts of the document
  • We can create tables
  • We can insert images and other objects
  • We can create customized documents using mail merge

 6. Name the different types of toolbars.

The different types of toolbars are docked, floating and tear-off.

 7. Name the different types of views in Writer.

The different types of views in writer are Print layout, Web layout and Full Screen

8. Explain Print layout view.

Print layout is the view which shows how the document will look when you print it or create a PDF. It is the default view.

 9. Explain Web layout view.

Web layout view shows how the document will look when it is viewed in the web browser. It is useful when we want to create HTML documents.

 10. Write the shortcuts:

a) Copy                 b) Cut                    c) Paste                                d) Undo               e) Redo                                f) Find and Replace

a) Copy: Ctrl + C                                b) Cut: Ctrl + T                   c) Paste: Ctrl + V                              

d) Undo: Ctrl + Z               e) Redo: Ctrl + Y                                f) Find and Replace: Ctrl + F

 11. What is the use of Thesaurus feature?

Thesaurus is a feature through which we can find out the Synonyms and Antonyms of a word.

 12. Name the different types of change case options

The different types of change case options are

  • Sentence case
  • Upper case
  • Lower case
  • Capitalize every word
  • Toggle case

 13. Differentiate between header and footer?

Header is the portion of the document which always appears at the top of a page.

Footer is the portion of the document which always appears at the bottom of a page.

14. Name the different ways in which image can be inserted in a writer document.

The different ways in which image can be inserted in a writer document are

  • Drag and Drop method
  • From File
  • From The Clipboard
  • Using a Scanner
  • From the Gallery

 15. What is the use of a table?

Table is a grid like structure consisting of rows and columns. It is used to  organize data in a tabular form.

 16. Define Mail Merge.

Mail merge feature is used to create a batch of documents that are personalized for each recipient.

17. Name the different types of documents used in mail merge.

The different types of documents used in mail merge are Main Document and Data Source

18. What is the final document of mail merge called?

The final document of mail merge is called merged document.

 19. Name the steps in mail merge.

The steps in mail merge are

  1. Select starting document
  2. Select document type
  3. Insert address block
  4. Create salutation
  5. Adjust layout
  6. Edit the document
  7. Personalize the document
  8. Save, print or send

 20. What is Print Preview?

Print preview is used to see how the printed matter will look when it is printed by the printer.

 

 

 

  

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